SaaS Auditor

Overview

The SaaS Auditor is an AI-powered subscription management agent that automatically discovers, catalogs, and analyzes every active SaaS subscription to reveal hidden spending patterns. Designed for founders, solopreneurs, and cost-conscious professionals, this agent eliminates subscription sprawl by identifying unused tools and calculating true monthly software expenses. It transforms scattered billing emails into actionable financial intelligence, helping users reclaim thousands in wasted spending annually.

How It Works

1. Search Gmail for Billing Emails — Scans your Gmail inbox using advanced query syntax to find all subscription receipts, invoices, renewal notices, and billing confirmations from the past 90 days
2. Retrieve Email Details — Fetches the complete content of each billing email to access subscription information
3. Extract Subscription Data with Claude Haiku — Uses AI-powered data extraction to pull service name, charge amount, billing frequency (monthly/annual), last charge date, and cancellation status from each email
4. Consolidate & Analyze Spend with Claude Sonnet — Deduplicates overlapping subscriptions, converts all costs to monthly equivalents, calculates total SaaS spend, and identifies potentially unused subscriptions (last charged 90+ days ago)
5. Create Airtable Inventory — Stores the complete subscription database in Airtable for easy tracking, sorting, and future reference
6. Generate Comprehensive Audit Report — Produces a detailed analysis including total monthly/annual spend, top 5 most expensive tools, potential savings opportunities, and specific cancellation recommendations
7. Save to Notion — Archives the full audit report and subscription inventory in Notion for persistent access and team sharing

Key Features

• Automated Discovery — Scans 90 days of billing history to uncover every active and dormant subscription without manual data entry
• Spend Consolidation — Aggregates costs across multiple billing frequencies and identifies duplicates to calculate true monthly SaaS expenses
• Unused Detection — Flags subscriptions with no recent activity to highlight candidates for immediate cancellation
• Actionable Insights — Generates prioritized recommendations showing exactly which subscriptions to cancel and how much you'll save
• Multi-Platform Sync — Organizes results in both Airtable (for analysis) and Notion (for team collaboration and documentation)

Use Cases

• Startup Cost Optimization — Founders discovering they're paying $5,000+ monthly for forgotten trial subscriptions and can immediately cut 30% of SaaS spend
• Expense Audit Before Fundraising — Identifying wasteful tool spending to improve unit economics and cash runway before investor presentations
• Personal Finance Management — Solopreneurs and freelancers auditing recurring charges to free up budget for high-impact tools
• Team SaaS Governance — Organizations establishing a subscription baseline to prevent duplicate purchases and enforce tool standardization across departments